Job Description

Senior Administrative Assistant
Job Number: 19-07841
Want to be part of the Energy Industry? Eclaro is looking for a Senior Administrative Assistant for our client in White Plains, NY.
Eclaro's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!
Project Overview:
  • Supports the Client's executive management with its daily administrative duties and functions for the office.
  • Will perform a wide range of administrative and general duties in a highly responsible and fast moving environment.
  • Moreover, he/she must be self-motivated and well-organized flexible with a positive attitude towards challenges and the ability to set and meet deadlines.
  • Assist in the administration of the executive office; ensure timelines, communications and documentation is coordinated and complete.
  • Prepares a variety of memos, forms, letters, documents and reports.
  • Manage heavy calendar schedules including scheduling meetings and conference rooms
  • Manages hectic, often evolving travel arrangements, with complete and accurate briefing documents
  • Maintain calendar and ensure that complete information is available for all matters, confirming appointments in advance. (Heavy calendar management)
  • Process expense reports and invoices for the executive office.
  • Maintain correspondence and records, follow up on pending correspondence matters with limited direction.
  • Receive office visitors and screen/ direct telephone calls.
  • Make arrangements for meetings and conferences (including purchase of food, supplies or hand-outs).
  • Prepare special reports, gather information, summarize and analyze data.
  • Organize and prepare complex documents requiring the integration of multiple office technology and software applications.
  • Organize and expedite flow of work and initiate follow-up action.
  • Responsible for Executive office budget preparation and on-going tracking of spending and targets.
  • Discreetly handle and manage confidential materials.
  • Support, updating and maintaining department intranet page.
  • Collaborate with administrators of other departments to ensure lines of communication are open.
Required Qualifications:
  • Requires a high level of professionalism, tact, integrity and confidentiality.
  • Ability to recognize and protect confidential information.
  • Ability to manage sensitive and confidential information with discretion.
  • Must demonstrate capability to multi-task, prioritize, anticipate needs and be flexible.
  • Excellent interpersonal and communications skills with ability to collaborate with diverse internal and external constituents.
  • Knowledge of Concur, WebEx and SAP strongly preferred.
  • Highly proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook) required.
  • Ability to undertake a variety of assignments and organize time effectively while setting priorities.
  • Ability to perform with speed and accuracy under pressure
  • Ability to establish and maintain databases of information and prepare reports.
  • Thorough knowledge of, or ability to learn, policies and procedures and mission of the organization, and ability to interpret them clearly and accurately.
  • Friendly, cooperative manner and good team spirit.
  • Strong awareness of deadlines, time management skills, and ability to follow up on assigned tasks.
  • Strong written and oral communication skill.
  • Strong proficiency in Microsoft Office programs such as Excel, Word, PowerPoint, Outlook, Access, etc.
If hired, you will enjoy the following Eclaro Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
If interested, you may contact:
Pam Saba

Pam Saba | LinkedIn
Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Application Instructions

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