Job Description

Personal Assistant
Job Number: 19-11805
Eclaro International is currently recruiting for Personal Assistant for one of our clients in Suffolk County, NY.
Position Overview:
  • Works with the other Associate to support the Chairman & CEO with preparation for meetings, speaking events, conventions/National Sales Meetings, interviews, relationship building and follow-ups
  • Provides appropriate material in advance and on-site support for various meetings and events attended by the Chairman & CEO
  • Supports Chairman & CEO with creating/editing correspondence and communications relating to internal and external requests
  • Travels both domestically and internationally with the Chairman & CEO to provide onsite support
  • While traveling, actively communicate with the Office of the CEO to ensure seamless execution of Chairman & CEO's agenda and schedule
  • Interfaces with internal as well as external constituents
  • Prepares meeting materials:
    • Interfaces with various business units for collection of information to prepare reports for Chairman & CEO
    • Researches bios & Company Overviews
    • Collaborates with Global Supply Chain Group on vendor reports
    • Collaborates with key executives for presentations/materials for Board and Executive meetings
    • Researches recent news articles on companies and meeting attendees
    • Updates material as needed (changes to attendees, time, place)
    • Ensures other internal execs receive material provided for CEO
    • For interviews, obtains interview feedback, resume & interview schedule
    • For roundtable meetings, obtains attendee names/titles, obtains and edits bios and seating charts
    • Helps prepare folders for actual meeting material
  • Participates in special projects and performs other duties as required
  • Use sound judgment, discretion and be of the utmost character to maintain confidentiality
  • Bachelor's Degree or equivalent experience
  • Prior experience working in an office setting
  • Prior experience working in an executive office
  • Previous experience working in a political office or within a political campaign office
If interested, you may contact:
Adrian Miranda
Adrian Miranda | LinkedIn
Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Application Instructions

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