Job Description

Reference # : 18-00494Title : Executive Administrative Assistant
Location : Charlotte, NC
Position Type : Direct Placement
Experience Level : Start Date : 01/17/2018
Assignment Detail
Industry:Financial ServicesJob Category:Finance / Accounting
Description
Executive Administrative Assistant


Help drive change! Eclaro is looking for a Executive Administrative Assistant for our client in Charlotte, NC.

Eclaro’s client is a leading global bank stimulating change and innovation in the industry by offering top-notch financial products and services for a wide-range of clients worldwide. If you’re up to the challenge, then take a chance at this rewarding opportunity!

The Executive Administrative Assistant will supports a Band 2 executive, handling administrative duties. Performs diverse, advanced and confidential administrative support. Anticipates and relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive. This position typically manages different and conflicting objectives, projects or activities at once. Coordinates schedules for corporate level executives. Communicates with executives and line management to gather/convey relevant information. The Executive Administrative Assistant will be involved in high-level 3rd Party contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment.

RESPONSIBILITIES:
  • Phone coverage, calendar management, travel scheduling and expense processing
  • Communicating and interacting with all levels of the group and across business functions, finance, personnel and technology
  • Serving as a resource for basic company policies and procedures
  • Able to operate in a professional business environment that is very fast paced.
  • Entails managing the executive's calendar and ensuring the executive is prepared and on time for various meetings and activities.
  • Fielding of phone calls and issues is also a key part of this function.
  • Administrative tasks such as travel arrangements, expense reports, and calendar management are key priorities for this role.
  • Works closely with other executive assistants on the team and throughout the bank.
  • Ability to anticipate the needs of the executive is critical in this role.
  • Able to operate in an environment where they have influence, but not necessarily authority; and can manage sensitive and confidential information with judgment and tact

QUALIFICATIONS:
  • 5+ years' experience providing administrative support at the senior management level
  • Significant time management, multi-tasking and prioritization skills
  • Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)
  • Knowledge of bank systems including: Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.
  • Highly organized with strong attention to detail
  • Ability to work effectively under pressure and time constraints
  • Strong written and verbal communication skills
  • Concur or similar experience processing travel and expenses
  • Exemplary demonstrated work ethic and pro-active "can do” approach
  • Ability to learn quickly and take on new responsibilities

PREFERRED:
  • Prior experience in Financial Services support
  • Prior experience in Cyber Security Industry
  • Previous interaction with high-touch business partners and/or clients via phone and in-person

If hired, you will enjoy the following Eclaro Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro


Interested in applying?
Contact Charly Vie at charly@eclaro.com now.


Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status
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Application Instructions

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