Job Description

Executive Administration & Services Expert 1
Job Number: 21-01645
Be a part of a company that supports life-changing healthcare solutions. Eclaro is looking for an Executive Administration & Services Expert 1 for our client in Burlington, MA. 
Eclaro’s client is a leading manufacturer of lab materials, technology and service supporting the Life Science field. If you’re up to the challenge, then take a chance at this rewarding opportunity!

  • Provides an advanced level of administrative and business support for Real Estate Services.
  • In addition to day-to-day administrative support, ensures proper operating procedures are followed, relevant communications are handled professionally, and appropriate documentation is maintained.
  • Work within systems and application including internal web sites, record retention, Oracle, and other financial system.
  • Assist with staff training and managing system upgrades.
  • Assist manager in administration of projects and day to day work.
  • Provides support in communication with all relevant internal/external contacts and ensures all proper procedures are documented and followed.
  • May draft sample notices regarding building work, moves, and department initiatives.
  • Coordinates with Health, Safety & Environmental group on all related facilities programs.
  • Process invoicing for payment utilizing applicable financial programs.
  • Prepare PO's for payment of services.
  • Review monthly operating expenses to ensure accurate payment of vendors in accordance with operating budget.
  • Assist in reclass and accrual process as needed.
  • Research and resolve invoice inconsistencies to ensure timely invoice payment.
  • Maintains critical records and electronic files for the Real Estate Department.
  • Coordinates small project activities to ensure attainment of budget and schedule objectives.
  • Ensures COIs are on file, current and compliant for vendors prior to arranging work and that safety procedures and protocol are followed while on-site.
  • Complete vendor setup when needed.
  • Daily interface with Building Occupants and Management.
  • Attend staff meetings of tenant business units.
  • Manages the day-to-day communications with all departments, Maintenance and outside services.
  • Assist with the Expense Reports, Department Budget Report, and Capital Budget Request.
  • Any other duties as assigned by their manager.
Required Qualifications:
  • Bachelor's degree, or equivalent.
  • Knowledge of Pharmaceutical and Life science processes.
  • Knowledge of lab operations.
  • Strong interpersonal, customer relations and follow-through skills with the ability to foster trusted relationships internally.
  • Must have 1-3 yrs. of experience working in a Real Estate group or related field.
  • Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
  • Excellent verbal, written, and computer Skills
Preferred Qualifications:
  • HTML knowledge.
  • Some knowledge of Facilities & Industrial systems.
  • Some understanding and support for EH&S programs.
If hired, you will enjoy the following Eclaro Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
If interested, you may contact:
June Binuya
June Binuya | LinkedIn

Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Application Instructions

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