Job Description

Corporate Communications Assistant
Job Number: 21-15665
Take a bold step forward in your career! Eclaro is looking for a Corporate Communications Assistant for our client in New York, NY.

Eclaro’s client is a global private equity firm that provides unique opportunities for value to its wide slate of investors. In a highly competitive industry, they are poised for success and create a work environment where you can thrive. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Position Overview
  • Provides administrative support to the Head of Corporate Communications and team.
  • Responsibilities include, but are not limited to, general, administrative and/or project-based work.
  • Also requires desire to be part of a dynamic and growing team and playing a broader role to drive the Firm's corporate communications strategy forward.

  • Manage meetings, conferences and off-sites, including scheduling, logistics, budgeting and expense processing.
  • Screen and prioritize a large volume of incoming calls, particularly from media, and maintain a professional and courteous manner
  • Coordinate press release distribution process; ensure seamless delivery over client’s Newswire, Firm website, intranet, and other relevant channels.
  • Coordinate weekly email newsletter to all employees; monitor and select relevant coverage as needed.
  • Participate in weekly team meetings to ensure coordination and coverage across Corporate Communications deliverables.
  • Maintain complex and dynamic calendars
  • Prepare and edit meeting materials, presentations, reports, and routine correspondence
  • Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
  • Allocate and process expenses for professionals
  • Process and code invoices; identify and implement process improvements
  • Handle contracts, NDAs, SOX process and vendor onboarding
  • Establish, develop, maintain, and update filing system
  • Manage onboarding logistics for new team members
  • Coordinate with other assistants to provide phone and back-up coverage
  • Check and respond to occasional after-hours correspondence

  • Bachelor's Degree or seven or more years of administrative assistance experience or training, or equivalent combination of education and experience
  • Experience supporting a group of professionals in a corporate environment highly preferred
  • Experience in the finance industry or communications preferred
Required Skills:
  • Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
  • Team-oriented and collaborative; general interest and/or experience in Communications
  • Exemplary interpersonal skills necessary to handle sensitive and confidential situations; demonstrate poise, tact and good
  • judgment
  • Strong initiative and ownership of responsibilities; demonstrate proactive, positive, solutions-oriented attitude.
  • Strong attention to detail, responsiveness, and follow-through on open items
  • Superb written and verbal communication skills with strong attention to detail
  • Extensive knowledge of Microsoft Outlook, Excel, Word and PowerPoint
  • Working knowledge of office administrative procedures and operating standard office equipment

If interested, you may contact:
Adrian Miranda   
Adrian Miranda | LinkedIn

Equal Opportunity Employer: 
Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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