Job Description

Reference # : 18-04588Title : Administrative Assistant
Location : White Plains, NY
Position Type : Contract
Experience Level : 8 YearsStart Date / End Date : 05/09/2018 / 05/09/2019
Assignment Detail
Industry:Energy / UtilitiesJob Category:Administration / Customer Service
Description
Administrative Assistant

Want to be part of the Energy Industry? Eclaro is looking for an Administrative Assistant for our client in White Plains, NY.

Eclaro's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Position Overview:
  • This role will support the Client's senior management with its daily administrative duties and functions for the office
  • The successful candidate will perform a wide range of administrative and general duties in a highly responsible and fast moving environmen
  • Moreover, he/she must be self-motivated and well-organized with a positive attitude towards challenges and the ability to set and meet deadlines

Responsibilities:
  • Assist in the administration of the business unit office; ensure timelines, communications and documentation is coordinated and complete
  • Prepares a variety of memos, forms, letters, documents and reports
  • Manage heavy calendar schedules including scheduling meetings and conference rooms
  • Manages travel arrangements including car and company airplane reservations. Process expense reports and invoices
  • Organize and maintain correspondence and records, follow up on pending correspondence matters with limited direction.
  • Receive office visitors and screen telephone calls
  • Make arrangements for meetings and conferences (including purchase of food, supplies or hand-outs)
  • Maintain calendar and ensure that complete information is available for all matters, confirm appointments in advance
  • Ensure mileage reports, training, and approvals are processed appropriately
  • Establish and maintain a variety of files and records and follow up to ensure that required actions are completed
  • Assist with projects, research and perform other duties as assigned
  • Handle and manage certain confidential materials
  • Answer and direct phone calls.

Required Skills:
  • Highly proficient in Microsoft Office Suite (Word, Excel, Power Point, Access) required
  • Knowledge of SAP preferred. Knowledge of business English, spelling, grammar and punctuation, office practices and procedures
  • Office skills such as data entry, filing, phone etiquette and composition of business letters
  • Ability to undertake a variety of assignments and organize time effectively while setting priorities
  • Ability to perform with speed and accuracy
  • Ability to establish and maintain databases of information and prepare reports
  • Ability to provide effective oral and written communication in dealings with the public and governmental officials at all levels
  • Thorough knowledge of, or ability to learn, policies and procedures of the organization, and ability to interpret them clearly and accurately
  • Friendly, cooperative manner and good team spirit
  • Familiarity with office equipment, including phone system, copier/scanners, printers.
  • Ability to recognize and protect confidential information
  • Strong organizational skills with the ability to multi-task
  • Strong awareness of deadlines, time management skills, and ability to follow up on assigned tasks
  • Strong written and oral communication skill

If hired, you will enjoy the following Eclaro Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro

Interested in applying? Contact Kathrina Mateo at KathyM@eclaro.com now.

Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online