Job Description

Reference # : 18-02074Title : Administrative Assistant
Location : BUFFALO, NY
Position Type : Contract
Experience Level : 5 YearsStart Date / End Date : 03/02/2018 / 03/02/2019
Assignment Detail
Industry:Energy / UtilitiesJob Category:Administration / Customer Service
Project Overview
  • This role will provide administrative support to coordinate scheduling, submittals, and correspondence and information requests for the Project Engineers.
Functions and Responsibilities
  • Perform basic clerical task such as making copies, scanning documents, assembling CICs and other reports, preparing shipments, ordering supplies and making arrangements for meetings
  • Record and organize minutes and action items on monthly IC conference calls to assist Leads with IC/PM accountability and schedule compliance
  • Maintain a submittal log for official communications to external and internal stakeholders such as customers, ICs, Engineering, Environmental, Treasure, Risk Committee etc.
  • Compose form letters for submittals, proposal requests and other official communications
  • Assist with archiving information and attachments in Primavera
  • Perform Primavera administrative tasks such as scheduling updates, reporting and data entry
  • Record minutes at meetings held in the office and at monthly customer meetings with DOCCS and OGS
  • Assist in the development of program management tools to assist with IC and PM accountability
  • Coordinate travel arrangements
  • Coordinate project templates to assist with PM/IC compliance to latest standards
  • Coordinate arrangements for training, all hands meetings and other mandatory attendance events.


  • Strong organizational skills with the ability to multi-task
  • Attention to detail
  • Strong Proficiency with Microsoft Office software, especially Word, Excel, Powerpoint and Outlook
  • Proficiency with information technology and project management systems such as Primavera and Sharepoint
  • Experience with Notetaking and Meeting Minute production
  • Excellent written and verbal communication skills
  • Previous experience as an Administrative Assistant or Project Coordinator

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online