Job Description

Administrative Assistant
Job Number: 21-13428
 
Be part of a company that delivers life-changing healthcare solutions. Eclaro is looking for a Administrative Assistant for our client in Devens, MA.
 
Eclaro’s client is a leader in the Biopharmaceutical Industry, providing quality, innovative, and affordable medicines that make a difference in the lives of patients all over the world. If you’re up to the challenge, then take a chance at this rewarding opportunity!
 
Position Overview:
  • Performs a variety of highly diverse administrative tasks, including but not limited to calendar management, expense reporting, meeting management, office supply management and knowledge management tools.
  • Takes the lead in connecting with members of the team and cross-organizational administrative assistants to achieve designated deliverables, remove barriers and address challenges in a highly empowered, independent fashion.
 
Responsibilities:
  • Enables a team of ~200 people by providing administrative support to the executive leadership team with primary focus on supporting the vice president.
  • Responsible for accomplishing highly diverse administrative tasks and activities.
  • May provide work direction to other support staff within the department/function.
  • May organize multiple processes, procedures or programs. Acts as lead on clerical teams.
  • Trains other admins.
  • Demonstrates excellent verbal and written skills to communicate with senior management in appropriate styles with tact and diplomacy internal and externally.
  • Prioritizes activities and takes action based on an understanding of department objectives, customer needs, and Client business strategy.
  • Provides guidance on prioritization to other administrative staff. Considers the impact of own actions on others.
  • Organizes and continuously modifies multiple processes, programs and procedures in response to a changing environment.
  • Anticipates and creates contingency plans to deal with potential challenges and roadblocks.
  • Able to multitask to successfully deliver on a diverse array of tasks. Delegates tasks when necessary.
  • Takes a broad business perspective when making decisions. Involves others in decision making when appropriate.
  • Exhibits excellent judgement in handling confidential information, demonstrates diplomacy in dealing with difficult situations.
  • Acts with professionalism under adverse conditions.
  • Serves as a role model in actively addressing and implementing difficult and sometimes unpopular change.
  • Exhibits a positive work attitude and high productivity. Is able to assess situations with a global business perspective.
  • Anticipates needs of manager and/or team, and takes appropriate steps to produce desired outcome with minimum assistance from supervisor.
  • Takes initiative to investigate, analyze and/or recommend solutions to a broad range of issues.
  • Exhibits a willingness to assist and support others in spite of work demands.
  • Takes accountability for work performed
  • Proactively identifies key office management issues and leads the administrative team to achieve the desired outcome.
  • Forms partnerships with team and other departments anticipating next steps.
  • Keeps team informed. Properly balances priorities and resources and provides guidance to other support staff.
 
Qualifications:
  • College degree preferred
  • High School Diploma with relevant experience accepted
  • Experience/Knowledge: Minimum of 3 years' experience as Executive Assistant or comparable experience
  • 7 years administrative or related experience preferred..
  • Strong written and communication skills
  • Well versed in Microsoft Office Tools (Excel, PowerPoint, etc)
  • Excels at working in a matrix organization.
  • Strong decision making skills
 
If hired, you will enjoy the following Eclaro Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
 
If interested, you may contact:
Jay Lucas   
arjay.lucas@eclaro.com
6463571240
Jay Lucas | LinkedIn
 

Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Application Instructions

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