Job Description

Administrative Assistant
Job Number: 21-12680
 
Be part of a company that delivers life-changing healthcare solutions. Eclaro is looking for an Administrative Assistant for our client in Summit, NJ. 
 
Eclaro’s client is a leader in the Biopharmaceutical Industry, providing quality, innovative, and affordable medicines that make a difference in the lives of patients all over the world. If you’re up to the challenge, then take a chance at this rewarding opportunity!
 
Responsibilities:
  • Under the direction of supervisors, assistant will be responsible for providing administrative support, as well as general clerical/secretarial support to the team.
  • Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.
  • Providing administrative support manager and team. Including: Managing schedules, meetings, travel arrangements, and expense reports. Person will initially support 1 Executive Director and the Strategy & Operations team.
  • Implementing/organizing/maintaining documents and records.
  • Updating invoice tracking for supervisors.
  • Providing backup support to Senior Executive Assistant to support Executive GM, when EA is out of office.
  • Maintain contact/group lists for the team and sending out groups emails as needed.
  • Onboard new hires and order office supplies (as needed)
  • Ordering catering, setting up/cleaning up catering for meetings.
  • Scheduling workshops and large meetings, including logistics, arranging AV/technical support when appropriate.
 
Qualifications:
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Ability to handle confidential information
  • Proficient in MS Office
  • At least 5 years of experience in the field or in a related area
  • High school diploma or equivalent; college degree preferred
 
If hired, you will enjoy the following Eclaro Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
 
If interested, you may contact:
June Binuya
junethel.binuya@eclaro.com
2128047476
June Binuya | LinkedIn
 
Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Application Instructions

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