Job Description

Administrative Assistant III
JobDiva # 20-08028

Be part of a company that delivers life-changing healthcare solutions. Eclaro is looking for a Administrative Assistant III for our client in Andover, MA.  

Eclaro’s client is among the world’s largest pharmaceutical companies, trusted by billions to provide superior, cutting-edge, and inexpensive medicine that improves health and well-being. If you’re up to the challenge, then take a chance at this rewarding opportunity!

  • Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
  • Typically supports a high-level manager/executive who directs a major function in the organization and who requires a fully experienced executive secretary. In lieu of supporting a high level manager/executive, this position may be responsible for a specific/specialized function within a department.
  • Requires a high level of tact and integrity due to the great frequency of senior-level internal and external contacts and regular exposure to confidential data.
  • Typically requires extensive experience as an Executive Administrative Assistant or related job in the specific area to understand functions and precedents.
  • Provide administrative support within the Global Supply Organization communicating and/or coordinating the managers/executives instructions with various individuals and/or departments.
  • Frequently communicates on sensitive issues exercising judgment and discretion.
  • Collaborate with and backup support for PGS Admin Team.
  • Organize and maintain managers Calendar, correspondence and records.
    • Schedule appointments and arranges meetings, conferences and travel.
    • Schedule Interviews for area managers. Ensures all appointments are timely and accurately scheduled
    • Demonstrate ability to schedule meetings held both on site and virtually:
      • Understands room setup requirements
      •  Webex technology
  • Foster collaboration by working closely with peers and management.
  • Onboard New Hires/Contractors
  • Focus on key objectives by maintaining individual Training Plan
  • Complete Special Projects as assigned
  • Collaborate in improving work processes, adapts processes in response to changing objectives and actively engages in Administrative Visual Management/Standard Work
  • Supply Room Management to include the 5S and Continuous Improvement Tools
  • Organizational Relationships:
    • Manufacturing/ Operations Technicians and People Leaders
    • Site Technical Services
    • Digital Colleagues

Preferred Skills:
  • Demonstrates proficiency in a wide range of system skills including:
    • Outlook - Calendar Management, Schedule Meetings
    • Concur System - T&E expense reports, travel arrangements
    • Catatrax Catering System
    • SharePoint
    • Microsoft Office 365
    • Teams
    • OneDrive
    • Microsoft Office
    • Powerpoint, Word, Excel
    • Ariba Process Purchase Requisitions
    • Get Service System Requests
    • Space Allocation
    • Facility Requests
    • Resource Scheduler
    • Digital BT System
    • Process tickets for computer related issues, printer issues, etc.
  • Team player with strong organizational skills. Self-motivated, engaged and able to perform moderately complex tasks independently
  • Quick learner able to juggle priorities in handling multiple tasks simultaneously
  • Strong problem-solving skills, takes initiative and sensitive to confidential information
  • Quick learner able to juggle priorities in handling multiple tasks simultaneously
  • Strong problem-solving skills, takes initiative and sensitive to confidential information

  • Must have 10 years of admin experience, including experience supporting C-level executives.
  • Pharma experience preferred.

If hired, you will enjoy the following Eclaro Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro

If interested, you may contact:
Maria Castañeda
Maria Castañeda | LinkedIn

Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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