Job Description

Accounts Payable Associate
Job Number: 21-14923
Take a bold step forward in your career! Eclaro is looking for an Accounts Payable Associate for our client remotely. 
Eclaro’s client is a global private equity firm that provides unique opportunities for value to its wide slate of investors. In a highly competitive industry, they are poised for success and create a work environment where you can thrive. If you’re up to the challenge, then take a chance at this rewarding opportunity!
Position Overview:
  • The incumbent will work closely with all other Finance Shared Services functions, Client employees based across the US and International that incur AP, as well as with key internal stakeholders including Finance and Controller ship professionals, Human Capital, Corporate Services, Legal, Tax & Compliance, Technologies and Marketing on process and policy matters, as well as relationships with external service and technology solution providers (i.e. PeopleSoft).
  • The successful candidate will have to demonstrate experience in processing, reviewing, auditing, AP tasks through PeopleSoft (AP technology platform) as well as in documenting, reporting and proposing initiatives to measure the effectiveness and adherence to the firm's global AP policy, procedures and exception process.
  • In addition, the candidate will need to interact on a daily basis with employees, executive assistants and internal stakeholders from all seniority levels on providing accurate, timely and ongoing support on all AP-related matters (i.e. communicating, explaining and enforcing AP policy provisions, process changes, and escalation of issues and exception decisions).
  • Clear, firm and polite communication and relationship building skills are needed.
  • Manage all aspects of day-to-day activities and deliverables of the AP function, encompassing
  • Administer invoices and process vendor payments.
  • Set up and maintain vendor profiles in PeopleSoft, execute watch-list reviews.
  • Ensure invoice and expense allocation approvals.
  • Develop reporting and manage communication and issue resolution on outstanding invoices.
  • Deliver annual tax documentation (1099/1942) to vendors.
  • Participate in process automation/transformation effort in AP, including reviewing process documentation.
  • Handle AP Inbox. Invoices were sent to AP Inbox for processing.
  • Collaborate with the team members to conduct day-to-day activities and deliverables.
  • Take initiative and manage ad-hoc projects as needed
  • Proven experience in financial operations of AP including processing, review, audit, and approval of invoices and vendor payments through the PeopleSoft, understanding of vendor due diligence, and enforcing and communicating Accounts Payable policy and provisions to employees and other internal stakeholders
  • Strong communication and interpersonal skills. Ability to partner with others and work collaboratively and professionally in the organization to ensure roles and responsibilities are clear and metrics are in place across the control structure.
  • Solid project management and planning capabilities, able to support a transformation agenda of the operations function.
  • Strong analytical skills, able to quickly grasp Accounts Payable policy provisions, process implications and recommend tactical initiatives for ongoing improvement of the function and its operational effectiveness.
  • Highly organized, proactive and efficient in managing and following up on multiple priorities simultaneously.
  • Bachelor's degree required.
  • Minimum 4-5 years of experience of being hands on and be able to understand the overall process governance at the same time
If hired, you will enjoy the following Eclaro Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
If interested, you may contact:
Audrei Cortez
Audrei Cortez | LinkedIn
Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Application Instructions

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