Job Description

Access and Advocacy Initiatives (AAI) Program Associate
Job Number: 21-15442
 
Make your mark where innovation is the rule.  Our client is looking for an Access and Advocacy Initiatives (AAI) Program Associate - Remote
 
Eclaro’s client is a leading educational non-profit, committed to advancing educational opportunities around the world. If you’re up to the challenge, then take a chance at this rewarding opportunity!
 
Role Responsibilities
  • Conference Communications & Digital/Web Maintenance
  • Manage in boxes for AAI conferences; respond to all inquiries
  • Work with Palisades regarding registration issues
  • Support the preparation of decks for CVENT website launch
  • Updates/corrections to published program content
  • Maintain Diversity Online Communities, including updating content, monitoring discussion posts, reviewing new registrations, and supporting data/usage reporting
  • AAI Conference Committee & Proposal Support
  • Help prepare documents for committee meetings
  • Take notes at meetings that can be forwarded to members
  • Coordinate calendars and share invites for recurring meetings
  • Organize session proposals for review; support development of scoring documents
  • Coordinate review process and log responses in CVENT.
  • Logistics and Professional Services (including payment and travel for AAI conference speakers and committee members)
  • Conduct Zycus entries and follow-up for payments
  • Communicate with vendors for required documents
  • Coordinate with procurement and accounts payable
  • Assist new NAC members to setup accounts in Concur
  • Work with client travel for speaker travel and/or group bookings
  • Coordinate In-house Volunteers for Events and Session Monitoring
  • Help prepare internal communications
  • Slot volunteers as needed
  • Update digital session monitoring survey
  • Report on survey results
  • AAI Data Maintenance and Updates in Salesforce.
  • Assist with AP AAS projects and updating outreach efforts
  • Update records for AAI conferences and program planning committees
 
Qualifications:
  • Strong knowledge of Microsoft programs and office suite, knowledge of database management
  • Experience with data analysis and reporting
  • Interest in working with BIPOC communities
  • Excellent verbal and written communication skills
  • Ability to complete complex tasks on short deadlines and in a fast-past environment
 
Preferred Skills:
  • Excellent prioritization skills
  • Experience distilling data to inform key decisions
  • Experience creating presentations and reports
  • MC Office proficient
 
If hired, you will enjoy the following Eclaro Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
 
If interested, you may contact:
Lyndon Bernardo
Lyndon.Bernardo@eclaro.com
(646) 695-2932
 
Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Application Instructions

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